Job Description

About KIPP NYC

KIPP NYC Public Schools is a non-profit network of 18 free, public charter schools in the Bronx, Brooklyn, and Manhattan. We partner with families and communities to create joyful and rigorous schools in pursuit of a more just world. In 1995 we started our first middle school, KIPP Academy, in the Bronx, with a vision that every child grows up free to create the future they want for themselves and their communities. Today, our network consists of eight elementary schools, nine middle schools, one high school, and KIPP Forward, a comprehensive program to support our students and alumni in choosing and preparing for the educational and career paths that fit their goals and sense of purpose. KIPP NYC currently serves more than 11,000 students and alumni, has a staff of more than 1,000 (11 % of whom are alumni), and continues to grow!

Job Description

Position Overview:

The Payroll Associate is an essential KIPP NYC People Operations team member. Serving as a support contact for all payroll inquiries, the Payroll Associate will assist in the accurate and timely payroll processing for the KIPP NYC organization. This position is ideal for someone who is committed to continuous learning and innovation and can balance multiple high-priority projects and tasks while collaborating with their team. 

Reporting directly to the Payroll Manager on the KIPP NYC People Operations Team, the Payroll Specialist will be based out of the KIPP NYC Shared Services Team, located in the midtown Manhattan office, with the possibility of a hybrid schedule. 

General duties and responsibilities, but not limited to:

Administration

• Assist in managing payroll-related communications, including audit requests and employee inquiries via Zendesk, and reporting in a timely and professional manner with exceptional, forward-facing, friendly customer service

• Support timekeeping policies and protocols, including electronic/manual timesheet calculation and review with approval, as well as follow-up with supervisors

• Assist in resolving payroll errors

• Support PTO and benefits tracking

• Maintain all payroll-related records and documents

• Proven work experience as a Payroll Administrator / Payroll Specialist

• Strong numerical aptitude and attention to detail

Payroll Administration

• Assist in processing semi-monthly payrolls for salaried and hourly employees, including entering payroll changes and verifying the accuracy of all data before submission for all company entities, including garnishments and levies.

• Support developing and maintaining controls and procedures to ensure accurate and timely payroll processing, including collecting all necessary data.

• Support regular auditing of payroll procedures and preparing submissions for third-party audits. 

• Assist in coordinating with the Payroll Service Provider to support the implementation of requested changes and enhancements.

• Support year-end payroll closing procedures 

• Knowledge of federal, state, and local government regulations and reporting requirements that affect payroll processing

• Excellent communication skills, both verbal and written

Qualifications

• Bachelor’s degree required, accounting or related field highly preferred

• 2+ years’ of payroll experience required, preferably processing multiple companies simultaneously with an understanding of Accounting Fundamentals and Payroll best practices

• Experience with UKG, UltiPro, or Kronos preferred, with robust reporting skills 

• Proficiency using Microsoft Office Suite and intermediate Excel skills are required

• Meticulous attention to detail and exceptional organizational skills; ability to maintain confidentiality of sensitive information

• Demonstrated passion for and a commitment to the KIPP mission for high-quality public education and social justice

Additional Information

Compensation and Benefits:

KIPP NYC offers a competitive salary ranging from $60,000 to $69,000 per year. Salary ranges at KIPP NYC are standardized based on role level and role function. Individual salaries are determined through a lens of equity, accounting for years of experience relevant to the role and scope of responsibilities, and are benchmarked against others within the same salary band. Starting salaries typically fall in the lower half of the salary range, however they are ultimately determined by scope of the position, the candidate's relevant experience, and internal equity.

KIPP NYC offers a generous benefits package including, but not limited to, the following:

• Robust benefits that include medical, dental, and vision. 
• 403(b) retirement plan with 50% match after 6 months. 
• Generous Time-Off aligned with school calendar
• Up to 12 weeks 100% parental leave. 
• Bright Horizon Back-up Child and Elder care.
• Employer paid Life Insurance and Short term/Long term disability.
• Employee incentives including 8 Weeks paid Sabbatical after 10 years, annual professional development funds, and tuition reimbursement.

This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee.

KIPP NYC LLC does not offer visa sponsorship or work authorization. 

This role is based in NYC and will require travel to our NYC Office. If you relocate outside of a commutable distance or out of the state of NY, your employment will be subject to review, which may include separation from KIPP NYC. It is important that you notify HR if you move or have plans to relocate.

KIPP NYC LLC is an anti-racist organization that believes in the importance of being diverse, equitable, and inclusive. We are committed to creating a welcoming environment that includes employees with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving students and families throughout New York City. BIPOC, women, gender expansive, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply.

KIPP NYC LLC is an Equal Opportunity Employer. KIPP NYC LLC is committed to the principles of equal employment opportunity for all employees and applicants for employment.

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