Job Description

Full job description

Job Summary:

The Communicable Disease Division (CDD) Support department is seeking a professional to join the team as a Lab Assistant (Medical Program Assistant). This position's primary job function will be data entry of laboratory test orders, received electronically or by requisition, in Epic Systems Beaker. The position will also facilitate clinical specimen transport, deliver customer service, and perform clerical tasks like sorting, scanning, and filing records both physically and electronically. Skill and experience following policies/procedures, and using Microsoft Excel is required. Previous experience with Epic Systems software is preferred. Other tasks and projects as assigned. A typing/keyboard entry test will be required at interview. This position is on-site at 2601 Agriculture Drive, Madison, WI 53718.


About the WSLH/CDD:
The Wisconsin State Laboratory of Hygiene (WSLH) is a public health laboratory whose mission is to improve and protect the human condition by providing accurate and precise testing, service, research and education. The WSLH vision is to be a global leader in improving quality of life through the advancement of science-based public, environmental and occupational health laboratory practice and policy. WSLH provides essential laboratory support in accordance with the public health goals of the state and the Wisconsin Division of Health Services (WDHS). Somewhat unique to WSLH is its inclusion in a public university. WSLH resides within the University of Wisconsin-Madison, School of Medicine and Public Health (SMPH), and benefits greatly from this valuable partnership.


Within WSLH, the Communicable Disease Division (CDD) performs many core functions of a public health laboratory:

• Disease prevention, control and surveillance
• Integrated data management
• Reference and specialized testing
• Food safety
• Laboratory improvement and regulation
• Policy development
• Public health preparedness and response
• Training and education
• Partnerships and Communication

CDD performs over 275 clinical diagnostic and surveillance tests in support of WDHS, Wisconsin clinical laboratories, other state and regional public health laboratories and the Centers for Disease Control and Prevention (CDC). WSLH is a national or regional reference center, through work performed in CDD, for advanced molecular diagnostics as well as a number of pathogens of public health concern, such as Influenza, antimicrobial resistant organisms, vaccine-preventable diseases, and gastrointestinal pathogens (bacterial, parasitic and viral). CDD performs a wide breadth of moderate and high complexity testing and analyses in Bacteriology, Virology, Serology, Mycobacteriology, Parasitology, Bioinformatics and pre-and post-analytic support units (Customer Service, Specimen Receiving, Data/ Informatics and Clinical Orders). We invite you to become a part of this leading public health laboratory and world-class University with this important position in CDD Support as a Lab Assistant.

Responsibilities:

Performs administrative duties to support providers, staff, services, and unit programs. May serve as the primary contact or customer service representative and subject matter expert. Tracks, prioritizes, organizes, and completes multiple ongoing clinical, research or academic projects. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.

• 20% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• 80% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.


The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
H.S. Diploma

Associate Degree with focus on allied health, or computers is preferred.

Qualifications:

Experience/Qualifications:

• Ability to follow policies and standard operating procedures is required.
• Strong skills in typing/keyboard data entry is required.
• Skill and experience using Microsoft Excel is required.
• Previous experience using Epic Systems software is preferred.
• Strong interpersonal skills preferred.
• Strong skills and ability in customer service is preferred.
• Knowledge or previous clinical or public health laboratory experience preferred.

Work Schedule:

Work hours: 7:45 AM - 4:30 PM Monday through Friday

Work Type:

Full Time: 100%

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $21.00 HOURLY
Depending on Qualifications

Additional Information:

WSLH does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.


Work hours: 7:45 AM - 4:30 PM Monday through Friday

How to Apply:

To begin the application process please click on the "Apply Now" button. You will be asked to upload a current resume/CV, a cover letter briefly describing your qualifications relevant to the position, and a document listing contact information for three (3) references, including at least one supervisor.


If you have questions, you may email hrstaff@slh.wisc.edu or call Dan Makovec, 608-890-1011.

Contact:

Dan Makovec
hrstaff@slh.wisc.edu
608-890-1011
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Medical Program Assistant(HS009)

Department(s):

A52-WI STATE LAB OF HYGIENE/CDD/MICROBIOLOGY

Employment Class:

University Staff-Ongoing

Job Number:

300518-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.


Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.


The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).


The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Job Tags

Hourly pay, Full time, Work visa, Monday to Friday,

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