Office Manager / Executive Assistant, Investment Team Job at Glocap Search LLC, New York, NY

  • Glocap Search LLC
  • New York, NY

Job Description

Our client, a boutique Chelsea based investment firm, is actively seeking an Office Manager / Executive Assistant, Investment Team to join their team. The ideal candidate is a professional who is capable of wearing multiple hats and ensure the office is running smoothly.

Job Details:

COMPANY: Investment Firm POSITION: Office Manager / Executive Assistant, Investment Team LOCATION: New York, NY HOURS: 8am – 5pm, excellent benefits, lunch daily, bonus eligible (this role is onsite 4 days per week and remote 1) COMPENSATION: $85 -125k BACHELOR'S DEGREE: Preferred

Responsibilities of the Office Manager / Executive Assistant, Investment Team:

-Coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Video Conferencing on behalf of supported Executives -Manage onsite and offsite meetings, including arranging for any catering and document distribution, IT needs -Prioritize Outlook calendar items and resolve calendar conflicts, informing Executive of meeting changes and keeping them on schedule throughout the day -Coordinate light set up and clean up of conference rooms -Management of international and domestic travel, meeting coordination, expense reports and logistics for the executive(s), and triaging changes as they arise -Act as the point of contact among executives, employees, clients, and other external partners -Manage information flow in a timely and accurate manner -Support office management needs as they arise -Assist other Admins in firm-wide tasks when requested -Organize and maintain the filing of relevant documents - Manage communication by handling calls and inquiries, updating company information on various platforms, and facilitating guest visits. - Oversee office operations, including organizing meetings, tracking staff availability, managing office supplies, and maintaining office equipment. -Light personal support (mainly occasional travel)

Requirements of the Office Manager/Executive Assistant, Investment Team

-2-10 years in a similar role -Independent, resourceful, and proactive with a pleasant disposition. -Positive, can-do attitude; collaborative in a team environment. -Excellent verbal and written communication skills. -High sense of personal responsibility and accountability. Previous track record of success in supporting C-suite level executives required -Highly professional phone and written communication skills -Excellent problem-solving capabilities, with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues -Technology savvy and willing to learn new systems in a short period of time -Proficiency with the Microsoft Suite and knowledge of Dynamo and Docsend  a plus -Verifications of identity, education, prior employment, and references may be required.

Job Tags

Remote job,

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